MS Outlook techie question

I work for a multinational company and when setting meetings up with collegues in europe can see their calendar

The question is, is Outlook clever enough to take into account the fact that they are 1 hour ahead of us? So that when I can see a suitable gap between meetings on my machine they won't be an hour adrift.

Cheers

Originally Posted by Tris

I work for a multinational company and when setting meetings up with collegues in europe can see their calendar

The question is, is Outlook clever enough to take into account the fact that they are 1 hour ahead of us? So that when I can see a suitable gap between meetings on my machine they won't be an hour adrift.

Cheers

I'm in the same situ with collegues in Europe and the US and I haven't hit any issues with the calendar. I believe outlook adjusts the times to your local settings, so you can view but then it updates their calendar with their local time when you send the meeting request.

[SoulKiss]

Originally Posted by Tris

I work for a multinational company and when setting meetings up with collegues in europe can see their calendar

The question is, is Outlook clever enough to take into account the fact that they are 1 hour ahead of us? So that when I can see a suitable gap between meetings on my machine they won't be an hour adrift.

Cheers

Dont know Lookout, but simple problem solving skills come to bear, as without knowing how the Exchange server is set up then the only real way is to test it.

So, go into Outpuke and set up a meeting with someone you know in another country and then ask them what time etc the meeting came up at - then cancel the meeting.

Simple and you will have a definitive answer that you know is right.

I know that Outlook 2007 takes into account for time zones.

Can't say about 2003 though.

Outlook 2003 is fine, we use that. It'll book the meeting taking into account their timezone. However it sounds like you are talking about finding gaps when you are both free - if you view both your calendars in the main window you can obviously match up gaps, or if you create a new meeting request, add attendees, then you can look at the scheduling tab and see gaps there too.

In the main view you can also get Outlook to display 2 timelines on the left, for example here I have LN and NY.

[TSM]

Yes its all fine as everything is always sored in the server as UTC then offsets are applied afterwards.

So in the UK you put something at 3pm GMT+1 (BST) (+1 is defined by your local computer settings, being ), This gets stored in the system as 2pm UTC, say another user then looks at their calendar (their time zone being GMT-5), Outlook still receives the data as 2pm UTC but as they have an offset of GMT-5 it will show it in their calendar as 10 am.

Most times in systems that have to be multi-time zone capable will store everything in UTC, this is then used to calulate forwards and backwards the correct times based on the client settings.

thats roughly how its done, there may be a few technicalities in the above but the general jist is there.

more info http://office.microsoft.com/en-us/ou...565301033.aspx

Thanks everyone